
TIME AND TASK MANAGEMENT
Setting achievable goals fosters resilience (Perseverance) and clarity in planning (Inquiry).
Effective scheduling reduces stress (Vitality) and sustains long-term effort (Perseverance).
Productive habits support well-being (Vitality) and personal discipline (Perseverance).
TABLE OF CONTENTs - Time and Task Management
REFLECT - Self-Reflection Questions To Start The Learning Process
EXPLORE - Core Principles and Concepts About Embracing Time and Task Management
EXAMINE - Lessons on SMART Goals, Scheduling, and Productivity
ENGAGE - Engaging New Ideas and Applying Them in Daily Life
REFLECT - Time and Task Management
Self-reflection is a powerful tool to increase self-awareness and prepare mentally and emotionally to engage new ideas!
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As you begin to think about how you are able to manage your time, ask yourself the following questions.
How well do I feel I currently balance my academic, athletic, work, and personal responsibilities each week?
Do I have a system for setting priorities, or do I often just handle things as they come up?
What are my biggest distractions that make it harder for me to stay focused and productive?
EXPLORE - Time and Task Management
Build emotional and practical connections to new ideas!
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Time is one of the most limited resources you have as a student-athlete. With classes, practices, competitions, work, and personal responsibilities all competing for your attention, it can feel like there is never enough time to get everything done. Learning how to manage your time and tasks is one of the most important skills you can develop during your college years.
Managing your time does not mean you need to fill every hour of your day with nonstop work. It means learning how to plan ahead, stay organized, and make smart decisions about how you spend your time. When you manage your schedule well, you lower your stress, improve your performance, and create more balance in your daily life.
One of the first steps in time management is learning how to prioritize your responsibilities. Not every task is equally important or urgent. Some assignments require immediate attention, while others can wait. Deciding what needs to be done first helps you avoid last-minute stress and allows you to stay in control of your workload. Writing out your priorities each week can help you stay focused on what matters most.
Scheduling is another key piece of managing your time. Creating a daily or weekly schedule allows you to see when your practices, classes, and assignments are happening and where you have blocks of time available. Scheduling your study sessions, meals, workouts, and downtime helps you build a routine that supports your goals rather than reacting to each day as it comes.
Staying disciplined with your schedule means following through on the plan you set. It can be easy to get distracted by your phone, social media, or last-minute invitations from friends. While taking breaks is healthy, constantly giving in to distractions can quickly eat away at your study time and leave you scrambling to catch up. Protecting your scheduled work time shows commitment to your success.
Procrastination is a common challenge for many students. It often starts small, with the idea that you will handle something later. Over time, small delays can turn into large piles of work. Breaking your tasks into smaller steps can make big assignments feel more manageable and help you build momentum to get started. Taking action, even on a small part of the task, often helps overcome procrastination.
It is also important to leave room for flexibility. Unexpected events will happen, whether it is a schedule change, an illness, or an opportunity you did not anticipate. Being disciplined does not mean being rigid. It means learning how to adjust your plan when necessary while still keeping your goals in sight. Flexibility allows you to adapt without losing your focus.
Time management includes taking care of your physical and mental well-being. Scheduling time for rest, exercise, meals, and social connections helps you recharge and stay healthy. When you neglect these areas, your performance in both academics and athletics can suffer. Managing your time well means respecting your need for balance.
Over time, effective time and task management builds confidence. You feel more in control, more prepared, and more capable of handling the demands of college life. These habits will serve you long after graduation, whether you are managing a job, a family, or new responsibilities in the future.
In the end, mastering your time is not about perfection. It is about building habits that allow you to make steady progress toward your goals while still enjoying your college experience. With practice and commitment, you can learn to manage your time in a way that supports both your success and your well-being.
EXAMINE - SMART Goals
Time blocking and scheduling are essential strategies for managing your day with purpose and clarity. By assigning specific time slots to tasks, you can reduce procrastination, increase productivity, and ensure a healthy balance between work, play, and rest.
The SMART technique is an effective framework for setting goals and organizing tasks. Each letter in SMART represents a specific aspect of goal setting:
Specific: Goals should be clear and specific, avoiding vague or generalized statements. Clearly define what you want to achieve, including the who, what, where, when, why, and how.
Measurable: Goals should be quantifiable to track progress and determine success. Establish concrete criteria or indicators to measure your progress towards the goal. This allows you to evaluate your performance and stay motivated.
Achievable: Goals should be realistic and attainable. Consider your resources, capabilities, and limitations when setting goals. While it's good to challenge yourself, setting unattainable goals may lead to frustration or demotivation.
Relevant: Goals should align with your overall objectives, values, and priorities. Ensure that the goal is meaningful and relevant to your personal or professional aspirations. This helps maintain focus and commitment throughout the process.
Time-bound: Goals should have a specific timeframe or deadline. Set target dates for different milestones or completion of the overall goal. A deadline creates a sense of urgency and helps you stay on track.
To effectively use the SMART technique, follow these steps:
Identify the goal: Clearly define the objective you want to achieve.
Make it specific: Clearly articulate what you want to accomplish and why it is important.
Establish measurable criteria: Determine how you will measure your progress and success.
Assess achievability: Evaluate whether the goal is realistic and attainable given your resources and constraints.
Ensure relevance: Verify that the goal aligns with your broader aspirations and values.
Set a timeframe: Establish a deadline or timeline for achieving the goal and consider any intermediate milestones.
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EXAMINE - Time Blocking and Scheduling
Setting clear goals and priorities to effectively manage time is extremely important. Identify long-term objectives and break them down into smaller, manageable tasks. Then, prioritize tasks based on urgency, importance, and deadlines, and create to-do lists or use time management apps to stay organized.
Identify Goals : Start by clarifying your goals and the specific tasks or activities required to achieve them. Break down your goals into actionable steps.
Prioritize Tasks : Determine the importance and urgency of each task. Identify high-priority tasks that align with your studies, commitments, and goals that require immediate attention.
Create Specific Time Blocks : Create blocks of time dedicated to specific tasks or categories of tasks. Assign time slots in your schedule for each activity, ensuring you have sufficient time to complete them.
Block Distractions : Minimize distractions during your designated time blocks. Turn off notifications on your devices, find a quiet workspace, and communicate your availability to others, if necessary.
Be Realistic and Flexible : Set realistic expectations for the time required to complete each task. Be flexible and adaptable if unforeseen circumstances or priorities arise.
Avoid Overcommitting : Be mindful not to schedule too many tasks or allocate unrealistic time frames. Allow for breaks and buffer time between tasks to rest and recharge.
Review and Adjust : Regularly review your schedule, assess progress, and make adjustments as needed. Reflect on your productivity and identify areas for improvement or optimization.
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EXAMINE - Productivity and Procrastination
The Pomodoro Technique is a time management method designed to help individuals overcome procrastination and improve focus and productivity. Here's a brief explanation of how to use it:
Choose a Task: Select a specific task that you need to work on or complete.
Set a Timer: Set a timer for a fixed period, typically 25 minutes, known as a "Pomodoro." This serves as your dedicated work session.
Work Without Interruptions: During the Pomodoro, focus solely on the chosen task. Minimize or eliminate distractions such as social media, emails, or unrelated tasks.
Work Until the Timer Goes Off: Concentrate on the task at hand and work with full intensity until the timer goes off. Avoid multitasking and give your undivided attention to the task during this period.
Take a Short Break: When the timer completes the Pomodoro, take a short break of about 5 minutes. Use this time to relax, stretch, or do something unrelated to work to recharge your energy.
Repeat the Process: After the short break, start another Pomodoro session and continue working on the task. Repeat the cycle of focused work followed by short breaks.
Take a Longer Break: After completing a series of four Pomodoros, take a more extended break, typically around 15-30 minutes. This extended break allows you to rest and rejuvenate before starting the next set of Pomodoros.
Don't be afraid to mix it up, change things, modify the plan! Use this technique as a base, and then refine it to what works best for you!
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ENGAGE - Time and Task Management
Please look over the following prompts. You’ll be asked to participate in a short discussion about what you have learned, either individually or in a group, with a REBOOT Coach and/or guest speakers. Think about how these lessons will benefit you most in school, competition, and life!
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ASK YOURSELF :
[SMART Goals]
What is one goal you’re currently working toward in your academic, athletic, or personal life? How could you make that goal more Specific, Measurable, Achievable, Relevant, and Time-bound?
[Time Blocking and Scheduling]
What does a typical weekday look like for you? How do you currently organize your time, and where do you think small changes could make a big difference
[Productivity and Procrastination]
What types of tasks do you tend to put off the most, and why? What are some strategies that could help you stay focused and productive?
ASK OTHERS :
[SMART Goals]
How do you help student-athletes or team members set and follow through on realistic goals? Do you use any specific methods like SMART goals?
[Time Blocking and Scheduling]
What tools or techniques do you recommend for managing a busy schedule, especially for students balancing school, competitive programs, and personal life
[Productivity and Procrastination]
How do you personally stay on track when motivation is low or distractions are high? What advice do you give to others who struggle with procrastination?
ADDITIONAL RESOURCES - Time and Task Management
If you would like to learn more about Grit and Resilience, please consider the following resources!
FLCC Athletics - 8/GREAT - HANDOUT - TIME AND TASK MANAGEMENT [PDF]

TIME AND TASK MANAGEMENT
Michael Van Etten - REBOOT - Didactic Tactics LLC - All Rights Reserved